Instructions for Presentation of Papers at ICC 2016
Symposia Oral Presentations
Oral presentations for the ICC Symposia have been allocated 18 minute slots, of which 3 minutes should be given to questions. It is necessary that these times are strictly adhered to, and that the turnaround time between papers is negligible.
All session rooms are equipped with a computer (laptop) and data projector. Presenters should:
1. arrive in the session room at least 10 minutes prior to the start of the session to load their presentations onto the computer using a USB memory stick
2. introduce themselves to the Session Chair.
The computers in the session rooms will run MS Windows and be able to display MS Powerpoint or Adobe PDF slides.
It is important to point out that we expect the oral presentations to be “sharp”, including an outline of the key principles, facts and results. More detailed discussions can continue during the breaks.
A rehearsal facility will be provided in the Meeting Room 410, Level 4 (KL Convention Centre), so that presenters can check their slides on the computers being used.
Symposia Interactive Presentations
Interactive presentations for the ICC Symposia have been scheduled in 90-minute sessions (the session code will include the letter "IS" preceding the one digit if it is an interactive session.)
Presentations are to be displayed on a large television-style display, with the following properties:
- Screen dimensions: 43 inches (109.2cm)
- Resolution: 1080p (1920x1080)
- Orientation: Landscape
- Display from your laptop - we will supply HDMI and VGA cable ONLY. If your laptop or other device does not provide HDMI or VGA output, you will need to bring any necessary adaptors
1. bring their presentation (a set of PPT/PDF slides) with their laptop to the interactive session area (Ballroom 1, Level 3, KL Convention Centre)
2. introduce themselves to the Session Chair
During the refreshment breaks, the screens will be available and we advise you to check your presentations.
Please make sure that when you make your interactive presentation the following are always visible on the screen:
· the symposium
· session code
· paper title
so that attendees can easily identify the interactive presentations.
We recommend that you treat the presentation as a means to engage the potential audience at all times, attendees will move between the screens at times of their choosing.
Workshop Presentations
Presenters at workshops should follow the same general guidance as given above for oral presentations in the Symposia. However, workshop presentations may follow different timings, and presenters should contact the particular workshop’s organizers for advice if further explanation is required.
IMPORTANT NOTICES:
IEEE ICC 2016 PRESENTER SUBSTITION POLICY:
If you need to request a substitute presenter for your paper other than one of the co-authors, please fill out the form. After May 13th, we cannot guarantee that presenter substitution requests could be authorized in time to permit the inclusion of the article in the Proceedings, and that the associated registration transfer (in case it is needed for the new presenter) can be processed before conference. Possible additional fees depending upon the new registrant's membership status for each request.
If you need to request a substitute presenter for your paper other than one of the co-authors, please fill out the form. After May 13th, we cannot guarantee that presenter substitution requests could be authorized in time to permit the inclusion of the article in the Proceedings, and that the associated registration transfer (in case it is needed for the new presenter) can be processed before conference. Possible additional fees depending upon the new registrant's membership status for each request.
CO AUTHOR TRANSFER All requests for Co- author registration transfers must be submitted to coauthortransfer@comsoc.org and received by Friday, 13 May 2016. After May 13, there will be a US $100 transfer fee imposed and possible additional fees depending upon the new registrant's membership status for each request.
To be published in the IEEE ICC 2016 Conference Proceedings and to be eligible for publication in IEEE Xplore, an author of an accepted paper is required to register for the conference at the FULL or LIMITED (member or non-member) rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter in advance of the event and who is qualified both to present and answer questions.